An Emergency Response Plan (ERP) is a plan which contains information on types of fire safety measures that are provided for in designated premises & includes floor layout plans and evacuation procedures. Under the Singapore Fire Safety Act (Chapter 109A, Section 61(1), all premises that fall within the class of premises as specified below will require to prepare an ERP in accordance with the guidelines from Singapore Civil Defence Force (SCDF) on or before 1st March 2014:
i. Public building
Public building having an occupant load of more than 200 persons in which a Fire Certificate is issued. Example, office buildings, shopping centres, hotels, hospitals, place of public resort, etc.
ii. Industrial premise
Industrial premises which require a Fire Safety Manager (FSM) and satisfy any of these criteria:
- Floor area or site area of at least 5, 000 square metres
- Occupant load of at least 1, 000 persons
The entire planning and implementation will be carried out in a 5-step process:
Information Gathering – Ensuring that all pertinent details are available at hand and collated in a structured manner before initiating the planning phase – Occupancy, study of the site plan among other relevant details. The gathered information also becomes a critical artifact that is utilized by the Fire Safety Manager (FSM) to ensure that CERT is effective in responding to emergencies.
Review & Planning – Reviewing the organized information meticulously and ensuring that an effective plan is in place to facilitate the layout and execution of ERP (Emergency Response Plan). Fire Safety Manager (FSM) is also a key stakeholder in the review and planning phase and uses the inputs from the designated CERT to give his inputs.
Plan Development – Working with stakeholders across the board to ensure that a detailed level implementation strategy is created, and the plan skeleton is transformed into an executable entity. The executable plan is signed off by all the key stakeholders in your organization, including Fire Safety Manager (FSM), and a copy of the same is also circulated to each member of CERT for their inputs.
Training and Implementation – Conducting comprehensive training programs for all employees to ensure that a concrete knowledge baseline is formed. An outline is prepared to facilitate smooth and efficient implementation. The training plan is specifically aimed at members of CERT to be trained in the required preventive and reactive activities to avoid a tragedy in the workplace and also has specific sections targeted towards the Fire Safety Manager (FSM).
Desktop/Simulated Exercise – Facilitating frequent mock drills to ensure that all personnel are well equipped to handle any contingencies. Such drills are first tried out in simulation tool to ensure that all possible scenarios are documented and later the same can be worked in real time. Once the drills are past the simulation stage, we have a comprehensive discussion on the same along with Fire Safety Manager (FSM).
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